Privacy Policy

Who is collecting the data?

The Institute of Mathematics and its Applications exists to support the advancement of mathematical knowledge and its applications and to promote and enhance mathematical culture in the United Kingdom and elsewhere, for the public good. It is the professional and learned society for qualified and practising mathematicians, with a membership of around 5,000 comprising of mathematicians from all sectors, as well as those with an interest in mathematics.

The Institute of Mathematics and its Applications is a registered charity, number 1017777.

Contact us at:
IMA scholarships@ima.org.uk; david.youdan@ima.org.uk

The categories of information that we process include:

We collect personal data you provide to us in your application form when you apply for a scholarship. This includes:

    • personal identifiers and contacts (including name, contact details, date of birth (if provided) and address)
    • characteristics (including gender)
    • information relating to your education and career (including Career status, Degree subject, Degree class and University).

Purpose of the processing and legal basis for the processing:

We collect and use your information to process your scholarship application and administer the scholarship scheme and such processing is necessary to take steps at your request prior to entering into a scholarship arrangement with you and/or for performance of that arrangement. We collect and use your information to allow to join the IMA and partner organisation during your scholarship year.

We will share your personal data with The Department of Education (“DfE”) who may retain and use your information for the purposes of teacher recruitment and retention statistics. The legal basis for the DfE processing this data is that such processing is necessary for the Department to perform a task in the public interest pursuant to Section 14 of the Education Act 2002.

To support you in your journey towards a new career in teaching, we would like to register you with the DfE Teaching Line, which will involve disclosing your details to DfE. The Teaching Line is administered by Teleperformance UK Ltd. The service offers a Teacher Training Adviser service to those who hold (or are predicted to gain) a first class, 2:1 or 2:2 degree]. Teacher Training Adviser service provides tailored advice about initial teacher training, support with your application from a dedicated adviser plus help in securing school-based experience and invitations to exclusive events. Your data will only be processed in this way if you give your consent to being registered with the DfE Teaching Line.

Consent to certain processing activities:

In the online application form, you have the option of being registered with DfE's Teaching Line. By checking the box you consent to your personal data being shared with DfE and Teleperformance UK Ltd to enable them to contact you for this purpose. You can unsubscribe from the Teaching Line Register at any time, by notifying the Maths Scholarships Team (scholarships@ima.org.uk).
(Note: You have the right to withdraw consent at any time, where processing is based on your consent)

Who we share your information with:

We will share the following information with the Department for Education (“DfE”) who is a joint controller of that data:

    • ITT Subject, ITT start year, ITT provider, ITT provider type, Title, First name, Surname, Address, Postcode, Email address, Telephone number, Date of birth (if provided), Gender, Degree     subject, Degree class and University and status of application.

DfE’s Data Protection Officer can be contacted as follows: Emma.WHARRAM@education.gov.uk
Department for Education, Rivergate, Bristol BS1 6ED

With your consent and for the purposes of administering the Teaching Line, DfE will share the following information with Teleperformance UK Ltd, who processes the information on DfE’s behalf to provide advice to you to support your journey towards a new career in teaching:

    • First name, Last name, Date of Birth, Post code, Address, Phone number, Email address, Degree stage, Degree subject and Degree class.

When we share your data with DfE this is pursuant to a data sharing agreement between us. Under that agreement we are the point of contact for any queries or requests you have in respect of your data. The agreement sets out the purposes for which we and DfE may process and share your personal data (such purposes being as notified to you in this notice) and our agreement to cooperate to protect your personal data and deal with any requests you may have.

We offer membership of the IMA and partner organisations during your initial teacher training and NQT years. We will forward your details, provided by yourself in a separate application form, to partner organisations so that you can be registered for membership and/or their communities: London Mathematical Society, Royal Statistical Society, MEI, The Mathematical Association, and the National STEM Learning Centre.

Retention period:

Your personal data may be kept by the IMA and by DfE for 15 years as retention and progression are of prime interest to DfE. DfE may need to keep your personal information indefinitely for research and statistical purposes. We or DfE will put in place necessary measures to safeguard this information.

International transfers:

The data you provide will not be transferred outside the European Economic Area.

Your rights:

Under data protection legislation, individuals have the right to request access to information about them that we hold. To make a request for your personal information, contact schoalrships@ima.org.uk and david.youdan@ima.org.uk

You also have the right to:

    • object to processing of personal data that is likely to cause, or is causing, damage or distress
    • prevent processing for the purpose of direct marketing
    • object to decisions being taken by automated means
    • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
    • a right to seek redress, either through the ICO, or through the courts

Complaints:

If you have a concern or complaint about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/