Privacy Policy

Who is collecting the data?

The Institute of Mathematics and its Applications exists to support the advancement of mathematical knowledge and its applications and to promote and enhance mathematical culture in the United Kingdom and elsewhere, for the public good. It is the professional and learned society for qualified and practising mathematicians, with a membership of around 5,000 comprising of mathematicians from all sectors, as well as those with an interest in mathematics.

The Institute of Mathematics and its Applications is a registered charity, number 1017777.

Contact us at:
IMA Maths Scholarships; Rosalind.Azouzi

The categories of information that we process include:

We collect personal data you provide to us in your application form when you apply for a scholarship. This includes:

  • personal identifiers and contacts (including name, contact details, date of birth (if provided) and address)

  • characteristics (including gender)

  • information relating to your education and career (including Career status and specialism, ITE course details, Training route, Degree subject, Degree class, graduation date and University)

  • personal details about referees you provide in support of your application.

Purpose of the processing and legal basis for the processing:

We collect and use your information to process your scholarship application and administer the scholarship scheme and such processing is necessary to take steps at your request prior to entering into a scholarship arrangement with you and/or for performance of that arrangement. We collect and use your information to allow you to join the IMA, the LMS and The MA, as well as accessing online resources during your scholarship year and first year of your ECT year (if applicable).

We will share your personal data with The Department of Education (“DfE”) who may retain and use your information for the purposes of teacher recruitment and retention statistics. The legal basis for the DfE processing this data is that such processing is necessary for the Department to perform a task in the public interest pursuant to Section 14 of the Education Act 2002.

To support you in your journey towards a new career in teaching, we would like to register you with the DfE' Get into Teaching Service (formally Teaching Line), which will involve disclosing your details to DfE. This could include support from the Teacher Training Adviser service to those who hold (or are predicted to gain) a first class, 2:1 or 2:2 degree. The Teacher Training Adviser service provides tailored advice about initial teacher training, support with your application from a dedicated adviser plus help in securing school-based experience and invitations to exclusive events. The Teacher Training Adviser service is administered by Teleperformance UK Ltd. on behalf of the DfE. Your data will only be processed in this way if you give your consent to being registered with the DfE Get into Teaching Service.

Consent to certain processing activities:

In the online application form, you have the option of being registered with DfE's Get into Teaching Service. By checking the box you consent to your personal data being shared with DfE and Teleperformance UK Ltd to enable them to contact you for this purpose. You can unsubscribe from this service at any time by notifying the Maths Scholarships that you wish to be removed from the Get into Teaching database.

During your Scholarship year you will be contacted by email by the Maths Scholarships with information to assist you in your teaching career (for example teaching resources, events and training courses) and about other events, products and services which we believe may be relevant to you. We will also contact you on a regular basis to request that you submit a blog/vlog for the website, and these emails will cease once a Scholar has submitted a blog/vlog.

At the end of your Scholarhsip year you will be asked if you would like to stay in contact with us by joining the Alumni mailing list to. The mailing list will only contain your first name, surname and email address. We will only contact you with information to assist you in your teaching career (for example teaching resources, events and training courses) and about other events, products and services which we believe may be relevant to you. You can remove your details from this mailing list by contacting the Maths Scholarships Team and asking to unsubscribe.

Who we share your information with:

We will share the following information with the Department for Education (“DfE”) who is a joint controller of that data:

  • Scholarship subject, Proposed ITT start year, ITT provider, ITT provider ID, ITT provider type, School Direct program, Title, First name, Surname, Address, Postcode, Country, Email address, Telephone number, Date of birth (if provided), Gender, Undergraduate degree subject, Undergraduate degree class, University (undergraduate degree), Year graduated, Higher degree, Willing to be contacted By the Get into Teaching Service, Scholarship ID/URN we allocate to your application, Have previously applied for a scholarship, Applied date, Invited to assessment, Assessment date, Awarded/ Offered Scholarship, Date award offered, Award accepted, Date award accepted, Scholar withdrawn, Date scholar withdrew, Reason for withdrawal.

DfE’s Data Protection Officer can be contacted as follows: Emma Wharram, Department for Education, Rivergate, Bristol BS1 6ED

With your consent and for the purposes of administering the Get into Teaching Service, DfE will share the following information with Teleperformance UK Ltd, who processes the information on DfE’s behalf to provide advice to you to support your journey towards a new career in teaching:

  • First name, Last name, Date of Birth, Phone number, Email address, Country of residence and Teacher Training Subject applied for.

When we share your data with DfE this is pursuant to a data sharing agreement between us. Under that agreement we are the point of contact for any queries or requests you have in respect of your data. The agreement sets out the purposes for which we and DfE may process and share your personal data (such purposes being as notified to you in this notice) and our agreement to cooperate to protect your personal data and deal with any requests you may have.

We offer membership of the IMA and partner organisations during your initial teacher training and the first year of your ECT year. We will forward your details, provided by yourself in a separate application form, to partner organisations so that you can be registered for membership, access to online resources and/or their communities: London Mathematical Society, MEI, The Mathematical Association, and STEM Learning.

Retention period:

Your personal data may be kept by the IMA and by DfE for 15 years as retention and progression are of prime interest to DfE. DfE may need to keep your personal information indefinitely for research and statistical purposes. We or DfE will put in place necessary measures to safeguard this information.

International transfers:

The data you provide will not be transferred outside the European Economic Area.

Your rights:

Under data protection legislation, individuals have the right to request access to information about them that we hold. To make a request for your personal information, contact Maths Scholarships and Rosalind Azouzi

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress

  • prevent processing for the purpose of direct marketing

  • object to decisions being taken by automated means

  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and

  • a right to seek redress, either through the ICO, or through the courts.


If you have a concern or complaint about the way we are collecting or using your personal data, you should raise your concern with us in the first instance.